This position provides administrative support to ensure the efficient and effective operation of the university-wide academic unit review quality improvement process in the Office of Assessment and Planning.

Essential Functions

Manage the support for the academic unit review continuous improvement program

• Liaise with the academic unit review director to handle requests and queries from department chairs and vice presidents.
• Assist the unit review director with training units on the unit review continuous improvement process.
• Provide comprehensive project planning and management for 10-12 reviews each year.
• Manage and coordinate travel and accommodations for external reviewers.
• Manage the submission and reconciliation of expense reports.
• Provide record management for all documents associated with the unit review process.
• Update and maintain office policies and procedures to ensure effective and efficient unit reviews.
• Prepare final reports, ensuring reports are written following established style guides.
• Provide support for the director of academic unit reviews.
• Provide support for the assistant to the president for assessment and planning as requested.

Provide support for the University Academic Unit Review Council (UARC)

• Manage the UARC membership list, coordinating with the unit review director to secure appointments for new members.
• Coordinate monthly UARC meetings and take detailed minutes.
• Answer questions and provide other support as needed.

Education/Experience

Minimum education/experience

Required:

• Two years’ administrative support experience in an academic or professional setting.

Preferred:

• Bachelor’s degree and three years of experience in an academic or professional setting.

Skills, abilities, knowledge, licenses, certifications:

• Professional communication skills (oral and written) with the ability to work with people at all levels, including faculty administrators, and vice presidents. (Required)
• Well organized, self-motivated, and able to prioritize, multi-task, and meet deadlines with accuracy. (Required)
• Proficiency in Microsoft Office, Excel, and PowerPoint as well as Adobe Acrobat Pro. (Required)
• Demonstrated ability to adapt and learn new tasks and responsibilities efficiently. (Required)
• Ability to learn new software and computer programs. (Required)
• Skilled in managing confidential documents and information. (Preferred)
• Project management skills. (Preferred)

Employee Class: 3/4 Time (28 hour)
Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N
Physical Exam Details: N/A

Desired Start Date: 07/03/2023
Job Close Date: 05/26/2023

Pay Level: 48
Approximate Starting Salary: $18.50 to $24.00/hour (DOE)

Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.