Job description

Job Summary

As a key member of the Accounting Department, the Accounts Receivable Clerk will assist in processing of invoicing and customer cash receipts including customer follow up and inquiries. The clerk will process invoices on multiple billing cycles for multiple entities and follow up on payment and disputes. The clerk will assist the Accounting Team with Excel reporting, audit requests, data analysis, database management, and other tasks as needed.

Essential Duties and Responsibilities

These duties shall apply to TMI Automotive Products and all its affiliates.

• Shipping and invoicing
• M3 creates and posts all invoices each night that are shipped during the day but they must be audited for accuracy and corrected as appropriate.
• Cash Receipts Posting. These items should be posted to M3 in such a way so as to assure customer accuracy and so that bank reconciliation will be easily accomplished.
• Paper checks – scanned to bank. Foreign checks are generally mailed to bank.
• Wire and ACH receipts
• Merchant
• Banking – credit cards
• PayPal
• Braintree
• Gift Cards
• Customer Deposits
• Other
• Tracking and reconciliation of above items, tying detailed schedule amounts to GL and saving these reconciliations to the Accounting shared drive in appropriate directories.
• Pushing for processing of old RMA’s and credit memos so that they are less than 1% of total outstanding AR balance.
• Collections
• Following up with customers to assure invoices are collected according to agreed upon terms so that 3 month average DSO’s (days sales outstanding) are between 45 and 50 days.
• Create monthly reports for Management chronicling collection efforts and escalating road blocks as necessary to keep 3 month rolling DSO’s between 45 and 50 days.
• Credit- Reviewing new customer applications for credit making recommendations to Management as to appropriate terms to offer and then setup new customers in M3. Reviewing and make recommendations on special requests by existing customers accompanied by appropriate documentation to support the recommendation. Review customer TMI established credit violations and make recommendations to Management to release holds or make exceptions to violations accompanied by appropriate support.
• Procedures- Improve existing and draft new AR & related procedures as necessary to assure processes are understood and consistently followed to assure maximum efficiency and accuracy of the accounting records.
• Information Technologies- Work with IT department to make improvements to existing processes in M3.
• Forecasting – cash receipts collections. Forecast collections expected for the most recent 8 week period of open AR.
• Sales, GST and VAT tax. Assure that correct tax rates are being charged to customers worldwide. Making estimated interim sales tax payments to appropriate government authorities as required. Filing appropriate monthly, quarterly, annually and other sales tax returns as required.
• Audit support. Pull supporting sales and shipping documents as may be required by a bank, CPA or other auditor.
• Experience - Requirements: 5 or more years of experience processing and reconciling accounts receivable type transactions using computer automated software.
• Advanced Excel skills using pivot tables, vlookups, filters etc.
• Bachelor’s Degree desired but not required

Minimum Qualifications and Requirements

• 4 year degree in Accounting or related work experience desired
• Advanced Excel skills
• Ability to analyze large data sets
• Knowledge and experience with Microsoft Office Suite
• Strong organizational skills
• Highly motivated self-starter with analytical skills
• Good communication skills (oral and written)
• Ability to interact with employees and clients in a professional manner
• Ability to prioritize and multi-task
• Ability to meet deadlines and follow up on pending issues
• Ability to work in a team environment

Other Duties

• Assist the Accounting Department as needed

Physical Requirements

• The company environment is dynamic and reflective of rapid growth.
• Friendly, helpful, open, and all inclusive.
• Fast paced with frequent changes.
• Sits and works at desk computer-keyboard for extended periods of time.
• Works with others.
• Hours may exceed 40 hours per week.
• Some noise level within the office.

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Corona, CA 92879: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 2 years (Preferred)

Work Location: One location

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