Accounts Payable Clerk

Description

CIVANA’s mission is to inspire mindfully, measurably greater wellness in all who crave it. The CIVANA model is shaped by a wellness philosophy that serves everyone: happiness first, healthiness always. This is delivered via a curated wellness program that focuses on connecting mental, physical, emotional and spiritual needs, providing guests with tools they can take with them wherever they go, and build upon each time they return.

ACCOLADES

• 2022 Travel & Leisure World's Best Award - #5 Top Domestic Destination Spa
• 2022 US News & World Report, Best Hotels in the USA - #11 in Phoenix and #14 in Arizona
• 2022 OpenTable, Diners' Choice Award for Terras
• 2021 Conde Nast Traveler Reader's Choice Award - #5 Destination Spa in the US and named as a winner in the world's best destination spa list
• 2021 Travel & Leisure World's Best Award - #4 Top Domestic Destination Spa
• 2021, 2020, 2019 USA Today 10Best Readers' Choice Award - Top 10 Best Wellness Retreat
• 2020 Travel & Leisure World's Best Award - #3 Top Domestic Destination Spa
• 2020 Conde Nast Traveler Reader's Choice Award - #6 Destination Spa in the US and named as a winner in the worlds best destination spa list (#21)
• 2020 TripAdvisor Traveler's Choice Award
• U.S. News & World Report Top 30 Wellness Destination Worldwide
• AAA Four Diamond Rating
• 2020 AAA Inspector’s Best of Housekeeping Award

WHY YOU’LL LOVE WORKING AT CIVANA

Complimentary access to wellness classes & programming

Complimentary daily shift meal

Team member referral bonus

Affordable health insurance starting the 1st of the month following hire date

Generous Team Member & Friends & Family Resort rates and discounts

401K Matching

Job Description:

The Accounts Payable Clerk is responsible for timely processing and communication of all hotel and corporate expenditures including vendor invoices, travel agency commissions, outside contractors, contract labor, employee reimbursements, and company credit card billings while allocating invoices to the correct account and department, as well as ensuring the appropriate approvals. Additionally, this position will serve as the General Cashier.

This is a Full Time on site position.

Job Duties:

• Ensure all vendors are entered with proper documentation
• Ensure all invoices are entered and coded correctly
• Month end accruals
• Independent Contractor invoice management and payment
• Prepare and distribute 1099's to applicable Independent Contractors
• Ensure credit card statements are properly recorded and entered
• Ensure financial terms are met with vendors
• Daily cash deposits including reconciling employee cash drops
• Employee bank maintenance and serve as general cashier for employees
• Special Projects may be assigned from time to time, as deemed necessary by the DOF
• Cross trains in other areas in the Finance Department as needed

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Self-starter
• Able to manage multiple tasks and meet deadlines.
• Works well with others and has good communication skills.
• Must have working knowledge of Excel or spreadsheet software, Word, and windows based programs.
• Works as a team player.
• Is able to problem solve and resolve issues relating to Accounts Payable and to assist others as needed in the Business Services Dept.
• Must possess knowledge of accounting procedures/processes and controls and of multi-state tax withholding requirements
• Ability to interpret and manage multiple customizations and external software that impacts the payroll process.
• Knowledge of GAAP

EDUCATION and/or EXPERIENCE

• Associates degree or equivalent preferred.
• 1-2 years hospitality experience preferred.
• 1-2 years Accounts Payable experience required.
• Experience with systems and software such as Excel, M3, and Outlook.