Job description
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JOB FUNCTION / SUMMARY:
Performs analytical tasks related to Accounts Payable workflow software in order to resolve all issues and to facilitate timely payments of bills; makes recommendations to management for procedural improvements; responsible for 1099 reporting and making payments to the IRS by performing the following duties.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Plays a key role in communicating issues related to the business unit, users and vendors. This includes the proper procedure for submitting invoices to guarantee prompt payment.
- Confers with personnel of organization units involved to analyze current operational procedures, identify problems and learn specific input and output requirements for optimal workflow production.
- Studies existing system to evaluate effectiveness and develops new procedures to improve production or workflow as required.
- Reports all exceptions to the manager on a daily basis
- Maintains and troubleshoots electronic file uploads into the Accounts Payable system
- Compiles research data in order to independently resolve the issue in a timely manner.
- Maintains newly added vendor file to assure proper 1099 reporting.
- Researches and responds to all inquiries for customers regarding IRS notices.
- Contacts other departments to ensure that all year end deadlines are met.
- Determines when Accounts Payable invoices need to be sent to the off-site storage unit.
- Scans invoices and enters them into Accounts Payable system in an accurate and timely manner.
Secondary Duties
- Assists with related special projects, as required.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:
- Associates Degree or equivalent and three or more years of related experience and or training; equivalent combination of education and experience is acceptable.
- Language Skills
- Ability to communicate effectively orally and in writing using the English language
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Ability to speak effectively before groups of customers or employees of organization.
- Mathematical Skills
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Ability to deal with problems involving several concrete variables in standardized situations.
- Computer Skills
- To perform this job successfully, individual should have knowledge of accounting software
- Ability to map electronic file uploads
- Working knowledge of Microsoft Office products (Microsoft Word, Outlook and PowerPoint)
- Proficiency in Microsoft Excel.
- Certificates, Licenses, Registrations
- No specific certifications, licensure or registrations are needed to satisfactorily perform this job.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:
- Ability to work under stress and meet deadlines
- Ability to operate related equipment to perform the essential job functions
- Ability to read and interpret a document if required to perform the essential job functions
- Ability to travel if required to perform the essential job functions
- Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an “undue hardship” then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.
Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.
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