SUMMARY:
Responsible for provision of varied administrative support duties related to the accurate and timely processing of all invoices payable by the corporation; accesses and references all information concerning payment of such invoices.

ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

1. Processes invoices for payment; researches transactions to ensure that authorization and account codes listed are accurate; enters data to system.
2. Processes timely and accurate payments to safeguard assets; ensures proper authorized release of funds; schedules and processes payments.
3. Resolves inquiries and requests for assistance from vendors; researches and resolves issues/discrepancies; runs reports as required.
4. Establishes and maintains records of approved vendors; ensures provision of required documentation to include W9.
5. Maintains month end processes for effective and accurate A/P reporting for each month/quarter/year end; ensures invoices are in on a timely fashion for the accuracy of month end.
6. May review vendor statements, packing slips and encumbrances to ensure old or outstanding invoices get paid on schedule; works with vendors for questions or concerns/issues; provides reports and check detail from vendor payments as required.
7. Maintains accounting, financial and statistical records and prepares periodic or special reports.
8. Assists with training of staff as required.
9. Performs other administrative support duties as assigned.
10. Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
11. Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.





QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:
High School Diploma/GED; AND two (2) years of accounting administrative support experience; OR an equivalent combination of education, training and experience.


Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• None.

Required Knowledge and Skills
Required Knowledge:

• Principles and practices of accounts payable transactions.
• Practices of reviewing financial documents for completeness and accuracy.
• Applicable policies, procedures, and regulations.
• Computer applications related to the work.
• Financial record keeping and accounting practices and techniques.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Standard business arithmetic, including percentages and decimals.
• Principles and practices to serving as an effective project team member.

Required Skills:

• Compiling and reviewing financial figures for completeness, accuracy and compliance with policies and procedures.
• Interpreting, applying and explaining corporate policies and procedures.
• Using tact, discretion, and initiative within established guidelines.
• Researching, compiling, and summarizing a variety of informational materials.
• Composing correspondence and other written independently or from brief instructions.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Maintaining databases, forms, documents and related informati0n.
  

PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT:
Work is performed in an office setting.