Job description
This recruitment will be used to fill one full-time Accountant II position for the Carlson College of Veterinary Medicine’s Veterinary Teaching Hospital at Oregon State University (
OSU
).
The Carlson College of Veterinary Medicine provides professional and graduate programs for veterinary students, leading to DVM, MS, and PhD degrees, operates both a Large and a Small Animal Teaching Hospital, and Oregon Veterinary Diagnostic Laboratories. The College operates within a total budget (from all sources) of approximating $16 million annually, which supports educational programs, veterinary medical and diagnostic public services, and research programs with broad impacts related to animal and human health. The College employs approximately 150 faculty and staff, plus student workers.
The Carlson College of Veterinary Medicine provides professional and graduate programs for veterinary students, leading to DVM, MS, and PhD degrees, operates both a Large and a Small Animal Teaching Hospital, and Oregon Veterinary Diagnostic Laboratories. The College operates within a total budget (from all sources) of approximating $16 million annually, which supports educational programs, veterinary medical and diagnostic public services, and research programs with broad impacts related to animal and human health. The College employs approximately 150 faculty and staff, plus student workers.
The purpose of this position is to serve the Veterinary Teaching Hospital (VTH) within the Carlson College of Veterinary Medicine (CCVM) by assuming responsibility for accounts receivable, accounts payable, purchasing, and performing fiscal functions in support of management. This position works closely with the Fiscal Coordinator 2 and Billing Specialist to ensure proper standard accounting principles are applied throughout the process of purchasing to billing.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine county. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Position Duties
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine county. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
30% Accounts Receivable:
Develops procedural controls to ensure proper markup margin for supplies purchased for patient medical procedures. Proactively increases external fees to be reflective of hospital purchasing costs. Analyzes and interprets fee code reports provided by the Fiscal Coordinator 2 to ensure the hospital is meeting its profit margins. Reconciles client credit card transactions to hospital A/R Transmittals; works in collaboration with Student Account Services to review and track new clients to ensure FIS numbers are assigned, reviews revolving charge agreements (RCA) and rights & responsibilities overviews (RRO), resolve payment discrepancies, check for potential client restrictions using Banner, Vet Hosp and current aging summaries. Acts as a liaison for sole source justifications and coordinates communications between requestors and PCMM on requests over $5k. Works directly with Cashier’s Office to process daily credit card transactions.
Develops procedural controls to ensure proper markup margin for supplies purchased for patient medical procedures. Proactively increases external fees to be reflective of hospital purchasing costs. Analyzes and interprets fee code reports provided by the Fiscal Coordinator 2 to ensure the hospital is meeting its profit margins. Reconciles client credit card transactions to hospital A/R Transmittals; works in collaboration with Student Account Services to review and track new clients to ensure FIS numbers are assigned, reviews revolving charge agreements (RCA) and rights & responsibilities overviews (RRO), resolve payment discrepancies, check for potential client restrictions using Banner, Vet Hosp and current aging summaries. Acts as a liaison for sole source justifications and coordinates communications between requestors and PCMM on requests over $5k. Works directly with Cashier’s Office to process daily credit card transactions.
20% Accounts Payable:
Pays for non-BennyBuy invoices using a departmental credit card. Records and reconciles credit card transactions in Concur. Allocates indexes for multi service-based invoices. i.e. FedEx or Cintas. Works in collaboration with the University Accounts Payable team and Financial Strategic Services Team to approve/process invoices for payment, review and approve shipping costs and to setup new vendors in Benny Buy.
Pays for non-BennyBuy invoices using a departmental credit card. Records and reconciles credit card transactions in Concur. Allocates indexes for multi service-based invoices. i.e. FedEx or Cintas. Works in collaboration with the University Accounts Payable team and Financial Strategic Services Team to approve/process invoices for payment, review and approve shipping costs and to setup new vendors in Benny Buy.
20% Buyer:
Procures supplies and equipment for Veterinary Teaching Hospital (VTH) and Department of Clinical Sciences (DCS), handles credit/return issues, works with requestors to complete sole source documents, bid specs or contracts. Coordinates completion of fixed asset data entry (FADE) forms with purchase requestor and Fixed Assets Property Management.
Procures supplies and equipment for Veterinary Teaching Hospital (VTH) and Department of Clinical Sciences (DCS), handles credit/return issues, works with requestors to complete sole source documents, bid specs or contracts. Coordinates completion of fixed asset data entry (FADE) forms with purchase requestor and Fixed Assets Property Management.
10% Equipment/Service Contracts:
Reviews the terms and conditions of existing/new service contracts and works with the requestor to ensure proper account codes are being used. Tracks all contracts in smartsheet and sets automations to alert both the PI and delegate when contract is about to expire. Audits expense reports to ensure proper posting expenses. Collaborates with the PaCS team on service/equipment contracts, credit applications and requisitions.
Reviews the terms and conditions of existing/new service contracts and works with the requestor to ensure proper account codes are being used. Tracks all contracts in smartsheet and sets automations to alert both the PI and delegate when contract is about to expire. Audits expense reports to ensure proper posting expenses. Collaborates with the PaCS team on service/equipment contracts, credit applications and requisitions.
5% Records & Reporting:
Reviews and prepares financial spreadsheets to track and report revenue and expenses for individual services in the VTH using accounting records and supporting documentation. Creates journal vouchers to correct accounting errors; change index, activity code, and/or account code.
Reviews and prepares financial spreadsheets to track and report revenue and expenses for individual services in the VTH using accounting records and supporting documentation. Creates journal vouchers to correct accounting errors; change index, activity code, and/or account code.
5%
VTH
Discount Program:
Tracks all VTH client discount submissions to ensure that those qualified meets the criteria. Handles year-end audit to remove departing students or residents.
Tracks all VTH client discount submissions to ensure that those qualified meets the criteria. Handles year-end audit to remove departing students or residents.
5% Travel and Records:
Serves as Concur travel approver working closely with the University Travel Team; reviews pre-trip requests and expense reports to ensure that proper account codes are being utilized. Confirms the availability of funds using travel reports provided by the fiscal coordinator. Serves as a backup for prepayment of allowable travel expenses; conference fees, lodging and airfare fees (if booked outside of Concur) and can write up Personal Service Contracts and Payment Requests for vendors.
Serves as Concur travel approver working closely with the University Travel Team; reviews pre-trip requests and expense reports to ensure that proper account codes are being utilized. Confirms the availability of funds using travel reports provided by the fiscal coordinator. Serves as a backup for prepayment of allowable travel expenses; conference fees, lodging and airfare fees (if booked outside of Concur) and can write up Personal Service Contracts and Payment Requests for vendors.
5% Other Duties as Assigned:
Provide backup support to other team members. Participate in training and professional development activities. Perform other duties as assigned by supervisor.
Minimum Qualifications
Provide backup support to other team members. Participate in training and professional development activities. Perform other duties as assigned by supervisor.
Bachelor’s degree with a CPA or PA certificate and three years of accounting experience*, OR Bachelor’s degree with 30 quarter (20 semester) hours of accounting courses and three years of accounting experience*; OR 30 quarter (20 semester) hours of college-level accounting courses and five years of experience.
- Accounting experience must include at least 6 of the following:
- documenting and resolving problems within an accounting system;
- classifying revenues and expenditures to funds and accounts;
- ensuring accounting system conforms with applicable controls;
- reconciling accounts to general or control ledgers;
- preparing journal vouchers;
- applying accounting principles to one or more functional areas; i.e., AR, AP, etc.;
- tracing errors through accounting system;
- processing data using a computer;
- communicating technical material orally and in writing;
- applying computer report information;
- knowledge of governmental and fund accounting;
- applying PC spreadsheet, database, and word processing software.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Additional Required Qualifications- Strong analytical skills.
- Strong written and oral communication skills.
- Ability to work independently and in a team environment.
- Proficiency in Excel, including ability to design clear and adaptable spreadsheets using formulas, tables, and pivot tables.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
- Expertise with Vet Hosp or other hospital EMR, Smartsheets, Vocera.
- Expertise with university financial information systems (FIS) (i.e. Banner and CORE Reports).
- Experience with purchasing medical supplies.
- Knowledge of governmental accounting methods and financial practices, including GAAP and GASB.
- Experience maintaining gift and grant accounts.
- Knowledge of public, non-profit research accounting methods and practices.
- Knowledge of grant-related policies, procedures, and tasks.
- Experience with Concur Travel & Expense.
- Experience with Accounts Receivable.
- Knowledge of private/corporate accounting methods and practices.
- A demonstrable commitment to promoting and enhancing diversity.
This position may require remaining stationary at a computer terminal for long periods of time, as well as travel across campus to various meetings or to deliver/pick up needed documents.
This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Posting Detail Information
Posting Number
P04150CT
Number of Vacancies
1
Anticipated Appointment Begin Date
06/01/2023
Anticipated Appointment End Date
Posting Date
04/18/2023
Full Consideration Date
04/27/2023
Closing Date
05/08/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by April 27, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for classified staff positions.
Equivalent required experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Kelly Warner at Kelly.warner@oregonstate.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile MUST clearly show how you meet the minimum/required qualifications for the position.
Resumes are NOT accepted at the application stage for classified staff positions.
Equivalent required experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Kelly Warner at Kelly.warner@oregonstate.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.
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